Details of the 2020 ESFS Business Meeting

This is the first announcement of details of the ESFS General Meeting for 2020. It will take place at Futuricon – Eurocon 2020 on the 2nd to the 4th of October 2020.

First:

Nominations for the ESFS Awards are now open.

The last day nominations will be accepted is Tuesday 1st September 2020.

Nominations should be submitted through the webform.

In the event of the webform malfunctioning, please inform contact_esfs AT esfs DOT info.

There should only be a single nomination from each country, as selected by their own rules. In the event of multiple nominations from one country, only matching nominations or nominations without a competing name will be accepted. In the event that all ballots from one country contain different names, there will be no nominees accepted for that country.

The list of awards and their requirements is available on the ESFS website here.

N.B. Awards before 1990 are not Hall of Fame awards, and are not covered by the ‘once only’ rule.

Second:

Minutes for the 2019 Business Meeting are available here. Please take the time to review.

The current constitution, which incorporates minor typographical corrections and the amendment of section 7 of the Statutes passed at Amiens in 2018 and ratified at Belfast in 2019, is available here. Please take the time to review.

Third:

Below is the Draft agenda for the 2020 Business Meeting. The items in this list may occur in any order, and the final agenda will not be released until closer to the event.

  • Apologies
  • Minutes
  • Reports
  • 2021 Presentation, and questions
  • 2022 Bid Presentations
  • Pre-bid notifications
  • Award Presentations
  • Final Bid Questions
  • Vote for Eurocon 2022
  • Votes for Awards
  • Announcement of Site Selection Results

Fourth:

If you wish to raise any business at the Business Meeting please submit such requests in advance. No motions will be accepted from the floor of the Business Meeting. The last day motions will be accepted is Tuesday 1st September 2020.

Fifth:

Anyone who wishes to bid for a Eurocon must announce their intention to put themselves forward by emailing contact_esfs AT esfs DOT info. The last day bids will be accepted is Tuesday 1st September 2020. Delegates who wish to present their country’s nominations during the ESFS General Meeting will be asked to pre-record their presentation. Details of formatting, length, and upload method will be supplied by Futuricon at a future date.

Sixth:

At the St. Petersburg Eurocon we passed new rules for the ESFS awards, which were confirmed at the Barcelona Eurocon. The ESFS awards have had a significant changes, so please familiarise yourselves with the current rules before nominating.

Please read the rules page, and the FAQ page. If you have any questions please email the ESFS Board at contact_esfs AT esfs DOT info.

Seventh:

This will be the first ESFS Virtual Business Meeting and Awards. What follows is a draft plan of the new format, which is subject to change:

At the con, we intend to hold a live ESFS General Meeting using videoconferencing, which all con members will be able to attend. We intend to play the pre-recorded ESFS nomination videos from delegates and pre-recorded bid videos during the General Meeting. As usual, during the General Meeting we will ask the two delegates for each country to identify themselves.

Voting for the ESFS awards will be electronic. As always, there will be two delegate votes for each country, and voting will be anonymous. If a bid vote for 2022 is required, the same voting system will be used, with the usual addition of the ability of non-delegate ESFS members who are attending the meeting to be able to vote. If there is only a single bid for 2022, that bidder will be selected as the bid host without a vote.

The ESFS award ceremony will be held live from the convention studio along with the local Artefakt award ceremony. Awards and diplomas will be mailed to the winners after the convention.

Fionna O’Sullivan

ESFS Secretary

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